Frequently asked questions

General FAQ

How does my child apply for the Magnet Program?


Simply apply online during the application period. Please note that you must complete and submit the application within three days of activating your account. In addition, if you elect not to upload the required documentation (report cards, proof-of-residency) you must hand-deliver to the school selected as your first-choice. Finally, a copy of the signature page must be delivered to your first choice school within four days of submission.




Can my child apply to any Magnet Program?


Yes. Your child may apply to any magnet program of interest provided he/she meets the entrance requirements. Note that each student may only submit an online application (first and second choice) each school year. (High school seniors are not allowed to apply for a magnet program.)




Will my child lose any credits already earned?


No. Magnet programs enhance the education your child has already received.




If my child is already enrolled in a Magnet Program, does he/she need to reapply each year?


Students currently enrolled in a magnet program do NOT need to reapply as long as the applicant remains in a program at the same site. However, in order to remain in a magnet program, students must maintain the academic criteria used for acceptance into the program. If at any time a student fails to maintain the academic criteria, a student's magnet status may be revoked.




What if my child is on a Magnet Program's waiting pool?


Students in a waiting pool MUST reapply for enrollment if their name is not selected during an application period for that academic school year.




What if I cannot deliver the signature page to the school?


If you cannot hand-deliver the signature page, please call the school and speak with the Magnet Site Coordinator for other delivery options. If you elect to do so, please make sure you receive confirmation that the signature page was received.





Application Process

Will I be able to apply for more than one magnet program?


Each parent may submit one application indicating their first and second choice, depending on the grade level and the program.




How long does it take to complete the online application process?


Typically, the process should take 10-15 minutes depending on the program for which you are applying.




What if I do not have access to a computer?


Please contact the school or the Office of Magnet Programs at 922-5443 for assistance.




Is there another way of submitting an application other than using the online process?


No, the application process is strictly electronic.




Once I've submitted the application electronically, how will I know that the submission is successful?


Once the application is completed online, you will receive a generated message based on the email address you provided when you created an account. Please note you must still submit the appropriate documentation if the information was not uploaded.




Should I allow anyone else to use my account?


It is the user's responsibility to protect the integrity of any information entered in the system. This includes but is not limited to passwords or personal information about you or your child. You must also agree not to share your login information or password with anyone except a parent or legal guardian.




My account has been disabled because I've attempted to login too many times. Should I set up another account?


No. You must call the Office of Magnet Programs for an administrator to assist you.




What if I create an account and do not complete the process within the specified three (3) day time frame?


The account will be disabled. You will have to come to the Magnet Office in order to activate your account and to begin the process again.




If I apply by the application deadline, when is the absolute latest I can complete the application process?


The application portal will close on the last date of the application period at 11:59 p.m.; therefore, the application must be completed and submitted before that time. However, you will have until three days after the application period ends to submit the appropriate documentation to your first-choice school.




Once I've delivered my documentation to the first-choice school, what proof will I have that the application was delivered within the three-day time frame?


A checklist, which will list the documentation you submitted, will be provided for your convenience. The Magnet Site Coordinator (or designee) will also check off the items they have received. If you do not see the information you uploaded or delivered checked in the Parent Dashboard, please contact the Magnet Site Coordinator at the first-choice school.




Can I change my first-choice selection even though my application has already been submitted to a school?


Request for changes to an application must be receive in the Office of Magnet Programs on or before the last day of the application period. Changes to an application cannot be made after the selection process has been completed for any program.




I live in a nearby school district. Will my child be able to enroll in a magnet school in the East Baton Rouge School System?


No. School districts are independent entities governed by local school board policies. Therefore, only students who reside in the East Baton Rouge Parish School District can apply and enroll in our magnet schools.




I missed this year's general application deadline. Will I have a chance to apply at another time?


Typically, the school district has a second application period which is strongly dependent on the number of applications received during the first application period. Therefore, all schools may not be included when the second application period is conducted.




Is the application available in languages other than English?


Parents can select which language they would like to complete the application in. If a language is not shown in the menu, please contact the Magnet Office for assistance.





Selection Process

What if students are placed in a wait pool with more applicants than seats during the initial application period?


Students who applied and are marked eligible during the first application period will be assigned a seat before students who applied after December 3, 2021.




How is the lottery conducted?


An external consultant conducts the lottery for each application period using Board approved criteria.




When will parents be notified if they are selected to participate in a program?


Parents will receive notification by mail if their child has been selected no later than January 31, 2022. If your application was marked "eligible" and you have not receive an assignment or waiting pool letter by January 31, 2022, please contact the Magnet Office for assistance.




What if my child is not selected for the initial lottery process?


Once the initial letters are mailed to those students who are accepted, parents must accept the seat and/or participate in a screening process. Once vacancies become available, students in the waiting pool will be offered seats using the district's approved selection process.




Will I receive a call from my second-choice school if I am not selected for the first-choice school?


All correspondence for either first or second choice seats available are sent directly from the Magnet Office, not from each school. We only contact applicants from the second-choice pool if all seats for that program's grade level has been exhausted.




The system requires grades for two, consecutive years and test scores in English Language Arts and Math. What if I am only able to provide partial information?


The system is designed to allow parents to upload or hand-deliver information that may be missing from the application and submit within the four-day submission window. Once an application is marked "ineligible" because the application is incomplete, the process cannot be reversed.




If an applicant opts to hand-deliver proof of residency, how much time will they have to complete the process?


Any documentation must be delivered within four days after the application has been submitted.




If an applicant does not have a scanner, how can the information be uploaded?


Most documentation can be obtained in an electronic format, however, if an applicant cannot obtain a digital copy or have problems scanning the documents, please hand deliver your documentation to your first-choice school within three days.




What if I've changed my mind about the first-choice school and I've already submitted my application?


We understand that parents may reconsider their first-choice before the application period ends. You may change your first choice selection in writing before December 3, 2021. Requests received after December 3, 2021 will not be considered for processing.




How do I determine which school to select as a second-choice school?


Each parent must determine what school is right for their child, based on their needs or interest. Generally, if you select a school that is included in the district's second or extended application period, and your child has not been selected for their first-choice school, your chance of being offered a second-choice seat, will increase.




What if my child is selected for a second-choice seat but I've changed my mind?


We strongly encourage parents to consider their second-choice selection before submitting the application. However, if your child is offered a second-choice seat but you chose not to accept it, your child's name will remain in the first choice waiting pool.




What happens when a student applies after December 3, 2021?


Those students will be assigned seats if they become available based on when the application was submitted and when the application is marked eligible. No priority will be considered during this stage including, but not limited to, students progressing from a magnet program, siblings, or students with, proximity or priority zone, or if a brother or sister was assigned during the initial selection process.




How will parents know their child’s waiting list number?


The district does not assign students to wait lists; therefore, we will be unable to provide a specific number for parents. However, we will be able share the approximate number of students in the applicant’s designated pool.




Who will monitor and select students to ensure the process is fair and equitable?


An external consultant selects students for each program based on the board approved process.




What if a student applies during the priority window but does not complete the application process?


If the application is incomplete or documentation is not submitted before the initial selection process in January, the applicant cannot be considered for a seat based on the initial priority selection process; however, they will be able to reapply and placed in a wait pool based on the active designated pool.




How will the district determine who applied first?


The application system digitally stamps the date and time that each application is submitted.




I applied during the priority application period; however, my child’s application was marked “incomplete” because the documentation was not submitted within the specified time frame.


Will my child still be eligible for a seat if I submit the information later? The district’s goal is to ensure that each applicant has a fair and equitable opportunity to apply for a program, which includes completing the application process. Applications that are marked “incomplete” will be deleted. Therefore, applicants must reapply during active designated window.





2021-2022

The East Baton Rouge Parish School System recognizes that the recent surge in confirmed COVID-19 cases in Louisiana is a concern. Although we are taking appropriate measures, including but not limited to, social distancing, requiring students in grades K-12 to wear masks and employing an aggressive campaign to ensure that each school is safe to attend, it is also important to address your decision not to send your child to an in-person environment without losing a magnet seat.  

Therefore, we have addressed questions regarding enrolling in the virtual process and step-by-step instructions are listed below.

FAQ

  • Are there virtual options for starting school that allow children to retain their magnet placement? Yes, but first parents must enroll their child in the EBR Virtual Academy (EBRVA) as outlined below:

Step 1: For consideration, parents may access and complete the registration document, and submit the application fora virtual seat in EBR Virtual Academy.

Step 2: Once the request is made by submitting the registration documents, parents will receive an "under review" notification, which simply lets the parent know that an additional step is involved. In this case, this notification requires the applicant to drop from the school. In turn, staff will provide parents with drop forms and a Magnet Hold Agreement to sign.

Step 3: The parent will need to bring the drop forms to EBR Virtual Academy and the school will inform them of scheduling, accessing the platform and other information, as applicable. Due to the volume of applications received, this process may take several days. We appreciate your patience during this time.

  • Will my child be able to take courses appropriate with his/her instructional needs? 

The district's virtual school is staffed with certified, experienced and highly trained instructors who will work with each parent to meet their child's individual learning needs.

  • What themes will my child be able to access using the virtual platform? 

The virtual academy was not designed to replace a magnet theme for students enrolled in a site-based program.  Therefore, the instructional model for this unusual situation will focus on your child's core instructional and developmental needs.

  • Will seats be held for students whose parents opt to enroll in the virtual option? 

Yes, but only if a student is enrolled in the EBR Virtual Academy and signs the agreement to hold the seat.

  • The virtual option is only offered to students PK-12, which means the platform cannot address the needs of three year-old students assigned to the Montessori Program. How can the learning needs of these students be met? 

Students who are three years old are only assigned to The Dufrocq School and Belfair Montessori as an integral component of the Montessori Method of Learning, which is a foundational program.  To that point, the district will hold the seats for these students. The principals of each school will provide parents with a specialized agreement for this purpose if they choose to remain at home until they feel safe to return.

  • Last year a Montessori option was offered virtually, is there a way to do so this year?

The district cannot offer a synchronous (virtual and in person) model for Montessori or any other magnet program. We recognize and realize that this may be a difficult option; however, even last year, the virtual model did not allow students to experience Montessori in a manner that facilitated academic growth.

  • How will the virtual academy provide education alignment for students coming from unique magnet programs such as language immersion, magnet?

Unfortunately, this option is not intended to offer specialized themes or any other thematic model as a virtual option. Its purpose is to provide an option for parents who are not comfortable sending their child to school at this time. However, the platform used in the district's virtual model will ensure that students receive grade level instruction based on Louisiana's standards and benchmarks. 

  • When are students expected to return to the program?

Elementary students may return at the beginning of a nine-week's marking period; however, middle and high school students may return at the beginning of the spring semester.

  • What are the steps to reapply when my child returns at the beginning of the nine-weeks or semester?

The letter of assurance (and the hold agreement) will serve as documentation for you to re-enroll your child.  Therefore, once you make a decision to return your child to the school, you must drop them from EBRVA and return your student to school with the drop forms. 

  • What if I decide not to return to the program at the beginning of the next school year (2022-2023)?

The hold agreement is only in effect for one academic year; therefore, parents who do not re-enroll by July 1, 2022 will forfeit their seat.